It’s easy to underestimate how important it is to back up your servers. While servers are generally reliable, all it takes is a system failure or a disaster such as flooding or fire to cripple your business. Here are the main reasons why backing up your server is the most sensible thing to do.
Prevent Data Loss
Data that’s lost may never be retrieved. In the event of a power surge or natural disaster, you could lose vital information about finances, clients or customers.
Data Migration is Easier
When you need to transfer data from one computer to another in the same location, it can save time and money to use a backup.
Protect your Website
If your company has a website that’s hosted by a web provider, you should backup the website as well. While the web provider will probably regularly backup their system, it’s still better to be safe than sorry. Your company’s website is the face of your company, it’s one of the main ways people will learn about you. You risk losing customers if the website has to go offline for several days to be restored.
Protect Clients’ Data
If you host the websites of clients, or host a social media website with the information of users, then regular backups will protect your clients’ data as well as your own. It would look very unprofessional to have to tell a client that you lost their data because you failed to plan for unforeseen accidents.
How Do You Backup?
There are two main methods of backing up your server. One is to use backup software, the other is to backup manually. There are many high-quality free backup software solutions online, which are easy to set up and can automatically create backups following a specific schedule. Manual backups are good if you want to backup your server once only.
The backups you create will need to be stored on a medium. There are several different options, including magnetic tape, hard disk, or CD. These media differ in cost, speed and robustness, so you should think carefully about which medium would be best for you. After creating a backup, you should test it to make sure all the relevant data has been saved.
Companies often make on-site and off-site backups. If your computer system fails but can still be restored, an on-site backup is quick and simple to do. On the other hand, if the computers become damaged and can no longer be used, off-site backups provide more safety, while it might take longer to retrieve them from a remote location or transfer them via the internet.
How Often Should I Perform a Backup?
Many companies perform complete backups at the end of every working day. If this isn’t feasible, for example if you’re a smaller business, you should back up your server every week or every month. It’s important to back up regularly, both to get into the habit of backing up and to minimize the possibility of random disasters.